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Privacy Policy

1. Introduction

Dean Carter Limited (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and store your personal data in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Our Group includes our sister companies as defined in Section 1159 of the UK Companies Act 2006.

This policy applies to candidates, clients, suppliers, and any individuals whose data we process in connection with our recruitment services.

Please read this Privacy Policy carefully to understand our practices regarding the collection, use, and protection of your personal data.

For applicable data protection legislation, Dean Carter Limited is the data controller.

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2. Data We Collect

We collect and process the following categories of personal data:

  • Directly from you:

    • Name, address, email, phone number

    • CV, employment history, qualifications, references

    • Identification documents (e.g., passport, right-to-work status)

    • Financial information (for payment processing)

    • Professional profiles (e.g., LinkedIn, Twitter, business websites)

  • From third-party sources:

    • Job boards, CV libraries, corporate websites

    • Publicly available social media profiles

    • Personal recommendations and referrals

  • From our interactions with you:

    • Emails, phone calls, and other correspondence

    • Website interactions (via forms, registrations, or cookies)

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3. How We Use Your Data

We process your personal data for the following purposes and legal bases:

a. Legitimate Interests

As a recruitment agency, we process personal data to:

  • Identify and introduce candidates to clients for employment opportunities

  • Maintain records of past and present candidates for future job opportunities

  • Communicate industry news, events, surveys, and career advice

  • Improve our recruitment services

b. Contractual Necessity

We process data when necessary to:

  • Enter into or perform a contract with you

  • Provide recruitment services to candidates and clients

  • Process payments and invoices

c. Legal Obligations

We may process personal data to comply with legal and regulatory requirements, such as:

  • Verifying right-to-work documentation

  • Fulfilling tax and reporting obligations

  • Responding to legal claims or law enforcement requests

d. Consent

We may rely on your consent for specific processing activities, such as:

  • Sending marketing communications

  • Sharing your data with certain third parties
    You have the right to withdraw consent at any time.

4. Data Sharing and Disclosure

We may share your personal data with:

  • Clients (to introduce candidates for potential roles)

  • Service providers (e.g., IT support, payment processors, email marketing specialists)

  • Legal and regulatory authorities (to comply with legal requirements)

  • Group companies (for internal business administration)

  • Third-party analytics providers (to improve website functionality)

We do not sell your data to third parties.

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5. International Data Transfers

Your data may be transferred outside the UK and the European Economic Area (EEA) where necessary. We ensure appropriate safeguards, such as Standard Contractual Clauses (SCCs) or equivalent protections, are in place.

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6. Data Retention

We retain personal data for as long as necessary to fulfill our recruitment services and legal obligations. Our general retention period is up to seven years after our last contact with you.

We may anonymize or pseudonymize data to ensure compliance with data protection principles.

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7. Your Rights

Under data protection law, you have the following rights:

  • Access: Request a copy of the personal data we hold about you

  • Correction: Request correction of inaccurate or incomplete data

  • Erasure: Request deletion of your data (subject to legal exceptions)

  • Restriction: Request restriction of processing in certain circumstances

  • Objection: Object to processing based on legitimate interests or for direct marketing

  • Data Portability: Request transfer of your data to another service provider

  • Withdraw Consent: Where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact info@deancarter.co.uk.

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8. Security Measures

We implement industry-standard security measures to protect personal data from unauthorized access, alteration, disclosure, or destruction. However, transmission of data over the internet is not entirely secure, and we cannot guarantee absolute security.

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9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, we will notify you via email.

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10. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy, please contact our GDPR compliance team:

📧 Email: info@deancarter.co.uk

📍 Address: Dean Carter Recruitment, Office One, 1 Coldbath Square, Farringdon, London, EC1R 5HL

If you have concerns about how we handle your data, you can contact the UK Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns.

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